Terms & Conditions

1. Introduction

Welcome to HR Handbook ("we", "our", or "us"). These Terms & Conditions ("Terms") govern your use of our website located at hrhandbook.co.uk (the "Service") operated by HR Handbook.

By accessing or using our Service, you agree to be bound by these Terms. If you disagree with any part of these Terms, you may not access the Service.

2. Description of Service

HR Handbook is a software-as-a-service platform that enables businesses to create, customise, and publish employee handbooks. Our Service includes:

• Creation and customisation of employee handbooks
• UK employment law–aligned policy templates and guidance
• Handbook publishing and sharing capabilities
• Version control and history tracking
• Compliance checking tools

3. Account Registration

To use our Service, you must:

• Be at least 18 years old
• Provide accurate, current, and complete information during registration
• Maintain and update your account information to keep it accurate
• Maintain the security of your account credentials
• Accept responsibility for all activities under your account

You are responsible for maintaining the confidentiality of your account password and for all activities that occur under your account.

4. Beta Period

HR Handbook is currently operating in an open beta period. During this beta:

• All features are available free of charge
• The Service may be subject to changes, updates, or discontinuation
• We reserve the right to modify or terminate the beta at any time
• No guarantees are provided regarding service availability or data retention

We will provide reasonable notice before transitioning out of beta and implementing paid subscriptions.

5. User Content and Intellectual Property

Your Content: You retain all ownership rights to the content you create using our Service, including but not limited to company information, custom policies, and handbook content.

License to Us: By using our Service, you grant us a limited, non-exclusive, royalty-free license to:

• Store, process, and display your content as necessary to provide the Service
• Create backups of your content
• Use anonymised, aggregated data for service improvement

Our Content: All templates, policy content, software, and other materials provided by HR Handbook remain our intellectual property. You may use these materials solely for creating your employee handbooks through our Service.

6. Acceptable Use

You agree not to:

• Use the Service for any illegal or unauthorised purpose
• Violate any laws in your jurisdiction
• Transmit any viruses, malware, or harmful code
• Attempt to gain unauthorised access to our systems
• Interfere with or disrupt the Service
• Use automated systems to access the Service without permission
• Share your account credentials with unauthorised parties
• Create content that infringes on third-party rights

7. Compliance and Legal Advice

Not Legal Advice: HR Handbook provides templates, guidance, and tools to help you create employee handbooks. All information provided by the Service is for general informational purposes only. However:

• Our Service does not constitute legal, HR, or professional advice
• You are responsible for ensuring your handbook complies with applicable laws
• You should consult with qualified legal or HR professionals as needed
• We are not liable for any legal consequences arising from your use of the Service

UK Compliance: Our templates and guidance are designed for UK employment law. If you operate outside the UK, you are responsible for ensuring compliance with local laws.

8. Service Availability

We strive to maintain high availability of our Service but do not guarantee:

• Uninterrupted or error-free operation
• That the Service will meet your specific requirements
• That defects will be corrected

We reserve the right to modify, suspend, or discontinue any part of the Service at any time with or without notice.

9. Data and Privacy

Your use of our Service is also governed by our Privacy Policy. We take data protection seriously and comply with UK GDPR and Data Protection Act 2018.

You are responsible for:

• Ensuring you have appropriate legal basis for processing employee data
• Complying with data protection laws when publishing handbooks
• Obtaining necessary consents where required

10. Limitation of Liability

To the maximum extent permitted by law:

• HR Handbook is provided "as is" without warranties of any kind
• We are not liable for any indirect, incidental, or consequential damages
• Our total liability is limited to the amount you paid us in the 12 months preceding the claim (or £0 during beta)
• We are not liable for any loss of data, profits, or business opportunities

You agree not to rely on the Service as a substitute for professional advice.

11. Termination

We may terminate or suspend your account immediately, without prior notice, if you breach these Terms.

You may terminate your account at any time by contacting us. Upon termination:

• Your right to use the Service will immediately cease
• We may delete your account and data after a reasonable retention period
• Published handbooks may remain accessible at their public URLs unless you request removal

12. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify users of material changes via email or through the Service.

Your continued use of the Service after changes become effective constitutes acceptance of the new Terms.

13. Governing Law

These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.

14. Contact Information

If you have questions about these Terms, please contact us at:

Email: support@hrhandbook.co.uk
Website: hrhandbook.co.uk